Job Description

Job Description

Executive Assistant to HNW Executive (family investment office)

Location: In office – Chicago, IL (Northside)

Overview:

We are seeking a professional, discreet, and highly capable Executive Assistant to provide dedicated administrative office support. The ideal candidate is mature, grounded, and thrives in a fast-paced environment. This is a fully in-office position, alternating between two primary locations in Chicago’s Gold Coast.

This is a small but busy team.

Salary: $100,000 to $110,000 + annual bonus + comprehensive benefits

Key Responsibilities:

• Manage complex calendars and schedules across multiple locations
• Handle in-house travel arrangements and logistics
• Manage and organize incoming emails; respond and flag priorities as needed
• Answer and screen phone calls in a courteous and efficient manner
• Create and maintain spreadsheets and other documents
• Perform a wide variety of administrative tasks, including:
• Purchasing office and household supplies
• Reviewing vehicle registration and related documents
• Supporting special projects and day-to-day operations
• Maintain confidentiality and professionalism at all times
• Provide proactive support with a no-task-too-small attitude

Qualifications:

• 5+ years of professional administrative experience (financial services is a plus)
• High proficiency on Mac OS, including Microsoft Word, Excel, and Outlook
• Exceptional organizational skills and attention to detail
• Strong communication skills—quiet confidence and professional demeanor
• Ability to work independently and take initiative
• A high level of integrity, discretion, and sound judgment

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