Job Description

Office Administrator

Reporting to the Mid-Atlantic Director of Operations, the Office Administrator responsibilities include working closely with the Solutions and Service departments. The Office Administrator will perform general administrative and office support tasks. Ultimately, the Office Administrator is crucial for efficient operation of the organization and is a vital role in supporting various departments.

Essential Functions: An individual must be able to successfully perform the essential functions of this position with or without reasonable accommodation.

• General administrative and office support for the Solutions and Service departments. Effectively communicate and document workflows.
• Assists Procurement with order intake, data entry and order submissions.
• Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Managers, and assist accounting team with processing for payment.
• Interpret requirements and secure bonding for projects as requested.
• Acquire certificates of insurance for projects.
• Enter Prevailing Wage amounts in applicable ERP System and send reports received from payroll department.
• Support a performance-based culture, both team and individual, to assure continuous improvement and alignment with enterprise vision, mission, and objectives.
• This position will be expected to perform additional job-related responsibilities and duties as assigned and or as necessary.
• Typical working hours are 7:30 a.m. to 4 p.m. This is considered an in-office position based in Gambrills, MD.

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